Using USPS Scan Forms for Efficient Shopify Shipping

For e-commerce businesses using Shopify, efficient shipping processes are crucial for success. One feature that has been highly requested by merchants is the ability to create USPS scan forms directly within the Shopify platform. In this comprehensive guide, we’ll explore what USPS scan forms are, why they’re important, and how Shopify has addressed this need for its users.

Understanding USPS Scan Forms

What are USPS Scan Forms?

USPS scan forms, also known as manifests, are documents that consolidate multiple shipping labels into a single barcode. This allows postal workers to scan one barcode instead of individually scanning each package, significantly streamlining the package acceptance process.

Benefits of Using Scan Forms

Using scan forms offers several advantages:

Time-saving: Reduces the time spent at the post office for both merchants and postal workers.
Efficiency: Speeds up the package acceptance process, especially for high-volume shippers.
Accuracy: Minimizes the risk of individual packages being missed during the initial scan.

Why Scan Forms Matter for E-commerce Businesses

For online retailers shipping multiple packages daily, scan forms are not just a convenience—they’re a necessity. They help maintain good relationships with local post offices, improve shipping efficiency, and provide a more professional appearance when dropping off large quantities of packages.

Shopify’s Journey to Implementing Scan Forms

The Long-Awaited Feature

For years, Shopify users have been requesting the ability to generate USPS scan forms directly within the platform. This feature was seen as a critical component for businesses shipping high volumes of packages through USPS.

Shopify’s Response

After much anticipation, Shopify has finally addressed this need. The company has developed a solution that allows merchants to create USPS scan forms without relying on third-party apps or services.

The Shipping Manifests App

Shopify has introduced the Shipping Manifests app, which is being rolled out to select stores in beta testing. This app enables users to generate USPS scan forms for shipping labels purchased through Shopify Shipping.

How to Use Shopify’s Scan Form Feature

Installing the Shipping Manifests App

To access the scan form feature, merchants need to install the Shipping Manifests app. This can be done through the Shopify App Store or by following the installation link provided by Shopify.

Creating a Scan Form

Once installed, the process for creating a scan form is straightforward:

Navigate to the Shipping Manifests app in your Shopify admin.
Select the orders you want to include in the scan form.
Generate the form with a single click.
Print the scan form to present to USPS when dropping off packages.

Best Practices for Using Scan Forms

To make the most of this feature:

Create scan forms at the end of each shipping day.
Ensure all packages listed on the form are included in your drop-off.
Keep a copy of the scan form for your records.

Limitations and Considerations

Current Limitations

While the introduction of scan forms is a significant improvement, there are some limitations to be aware of:

The feature is currently in beta and may not be available to all stores.
Voided labels may still appear on the scan form and could potentially be charged.

Future Improvements

Shopify is likely to continue refining this feature based on user feedback. Keep an eye out for updates that may address current limitations.

Alternative Solutions

Third-Party Apps

For those who don’t have access to Shopify’s native scan form feature, there are third-party apps available in the Shopify App Store that offer similar functionality. Some popular options include:

Shippo
ShipStation
Pirate Ship

Considerations When Using Third-Party Solutions

When opting for a third-party app:

Compare pricing structures
Check for integration capabilities with your existing workflow
Read user reviews and ratings

Impact on Shipping Efficiency

Time Savings

Implementing scan forms can save significant time, especially for businesses shipping dozens or hundreds of packages daily. This time can be reinvested into other areas of the business.

Improved USPS Relations

Using scan forms demonstrates professionalism and consideration for postal workers’ time, which can lead to better relationships with local USPS offices.

Environmental Considerations

By streamlining the shipping process, scan forms can indirectly contribute to reducing environmental impact by minimizing unnecessary trips to the post office and reducing wait times.

Best Practices for High-Volume Shippers

Organizing Your Shipping Process

To maximize the benefits of scan forms:

Batch your orders for efficient processing
Schedule regular pickup times with USPS
Maintain clear communication with your local post office

Leveraging Shopify’s Shipping Features

In addition to scan forms, take advantage of Shopify’s other shipping features:

Use bulk label printing
Set up automated fulfillment where possible
Regularly review your shipping settings to ensure optimal efficiency

Staying Informed About Updates

Keep yourself updated on new features and improvements:

Follow Shopify’s official blog and social media channels
Participate in Shopify community forums
Regularly check for app updates in your Shopify admin

By implementing USPS scan forms and following these best practices, Shopify merchants can significantly improve their shipping processes, save time, and provide a better experience for both themselves and their customers. As Shopify continues to evolve its shipping features, staying informed and adaptable will be key to maintaining a competitive edge in the e-commerce landscape.